Clerk Senior

Location: El Centro, CA
Date Posted: 21-03-2018
  • Currently, we are seeking Account Clerk (Temp)

PRIMARY FUNCTION
 Under general supervision performs a combination of general and skilled clerical functions to provide support in carrying out departmental operations and procedures. Performs other duties as assigned.
 
DISTINGUISHING CHARACTERISTICS
  •  Clerk, Senior differs from Clerk, General by performing duties which are of a specialized and semi-complex clerical nature and may have a lead function over lesser skilled clerical positions. 
  • Keyboard requirements within this classification will be at the approximate standard of 45 wpm.
 ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Acts as receptionist, answers telephones, takes messages and directs vendors, employees, visitors, and consultants to appropriate offices. 
  • Gathers and enters payroll and mileage information including appropriate work order numbers.
  • Maintains current vehicle mileage and other related records.
  • Creates cost tracking reports for projects; accurately inputs data into spreadsheet.
  • Operates computer to enter, retrieve and update data; to prepare memorandums, correspondence, reports, agreements, and other related documents.
  • Maintains filing system, logs, files, and other records system.
  • Receives and distributes incoming mail; and prepares and processes outgoing mail. 
  • Proofreads correspondence, reports and forms prior to signature and mailing.
  • Attends meetings, takes minutes, records proceedings and transcribes into minutes. 
  • May prepare travel orders and related expenses.
 MARGINAL DUTIES AND RESPONSIBILITIES
  •  Monitors two-way radio as needed. 
  • Performs other duties as assigned.
 MINIMUM QUALIFICATIONS
  •  High school equivalency with supplemental college courses in computer, records management and business.
  • One year of clerical experience within assigned area. 
  • Clerical and bookkeeping experience. 
  • A valid driver license issued by the State of California, Department of Motor Vehicles is required.
 Knowledge
  •  Modern office methods and procedures; on-line computer operations; personal computer and appropriate business software applications; methods and practices of record keeping including bookkeeping; policies regarding water operations; water system terminology; service area; and organizational structure.
 Skills/Abilities
  •  Operate electronic typewriter, electronic ten-key adding machine, electronic calculator, on-line computer and personal computer; prepare statistical and financial information; read, interpret and prepare correspondence, inter-office memoranda, narratives, spreadsheets, reports, summaries, records and graphs; communicate clearly over telephone and two-way radio; follow oral and written instructions; understand safety rules and regulations and work safely; be prompt and regular in attendance; and work courteously and cooperatively with employees, water users, landowners, power consumers, and the general public.
 Tools and Equipment Used
  •  Computer, calculator, telephone, copy machine, fax machine, two-way radio, file cabinet, desk, chair, stapler, stapler remover, pen, pencil, date-stamp and vehicle.
 WORK ENVIRONMENT
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee frequently works in a well lighted office area with climatically controlled temperatures.
 
The noise level in the work environment is usually moderate.
 
PHYSICAL DEMANDS
  •  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle or feel objects, tools, or controls; reach forward, downward and upward with hands and arms; talk, listen and hear; the employee is occasionally required to stand, walk,  bend at the waist, kneel and stoop.
  • The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
 
 
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